Conferences

Events

What is included in the Day Delegate Rate conference package?

The DDR package includes venue hire, theatre-style seating, arrival pastries, a standing sandwich buffet lunch, three servings of tea, coffee, or soft drinks, a large screen, up to 8 microphones, a PA system, and a projector. No separate charge applies for these standard inclusions.

Are there any mandatory additional fees for conferences?

AV is included in most DDR packages, but cleaning and security may incur extra costs depending on guest numbers and timings. Pricing for additional cleaning and security is not specified and must be confirmed based on requirements. Access for setup the evening before your event may also generate an extra charge if available.

What are the space and capacity limits for conferences?

The Gallery accommodates up to 150 guests in theatre style. For banquets or standing receptions, connected spaces like The Vestibules and adjoining rooms can support up to 500 standing or 300 seated. Large scale events can use The Grand Temple plus adjoining spaces, with capacity up to 900 guests.

What are the available time slots for conference bookings?

Standard conference hire runs from 09:00 to 17:00. Extended evening access or setup may be possible subject to additional costs and availability but must be arranged in advance. For half-day events, example timings are 13:00–17:00.

What is the process for booking and payment timelines for conferences?

To book a conference, confirm availability with the venue and provide details including date, timings, numbers, and requirements. A formal proposal is then issued. Payment timelines and deposit requirements are not detailed; these must be clarified directly with the venue once your provisional hold is accepted.

Is catering mandatory and what are the options?

Yes, catering is provided through the venue's in-house partner, Moving Venue. Standard DDR includes arrival breakfast pastries, lunch (sandwich buffet as default, with optional upgrades like hot fork buffet at £15 per person), and refreshments. Full plated lunches or bespoke menu requests are available in higher packages—prices given per event brief.

What AV facilities are included with conference packages?

Core AV equipment—large screen, up to 8 microphones, PA system, and projector—is included at no extra charge for DDR packages (up to 150 delegates). More advanced needs, such as lighting and production support, incur added costs (e.g., a full AV package for 120 guests quoted at £4,750).

Are breakout rooms or ancillary spaces available for conferences and what do they cost?

Additional committee rooms located on the same corridor are available as potential breakout spaces. Pricing for these is not listed and must be requested—no cost is specified in provided quotes. Some packages have not included the cost for The Old Boardroom and optional spaces; check with the venue for current rates and availability.

Are there restrictions regarding event type or external suppliers?

For conferences and daytime events, all catering and AV must be provided via the venue’s accredited partners. External food, beverage, or AV suppliers are not permitted. Entertainment or additional production elements must also be approved and often sourced through in-house or approved vendors.

Can I bring my own DJ or host a dancefloor at a conference event?

For conferences transitioning to evening receptions or parties, such as after-dinner dance floors or DJs, requests are considered but approval depends on timing, capacity, and package. Policies on external entertainment are strict—typically only the venue’s own or accredited suppliers are approved. Request these options when you book.

What setup options and room layouts are available for conferences?

The Gallery is primarily configured in theatre style (up to 150 guests) but can also be set for cabaret or banquet layouts based on your brief. Cabaret setup was quoted at £16 per person. Confirm desired setup at enquiry as room hire and layout options may affect pricing and space availability.